HANA Minutes – October Board Meeting
Date: 10/02/2012
Time: 7:00 p.m. - 8:30pm
Location: Arlington Heights Historical Society
In attendance: Vivian Menzies, Ed Sobon, Pat Lind, Laurie Thomson, Jonathan Meyer, Erica Chianelli, Michael Weber
Minutes Approved from last meeting
Treasurer’s Report - no updates
Make A Difference Day
- Saturday 10/27 at Festival Park
- Erica to send press release to Laurie for Daily Herald
- cause is for “Shelter Inc.”, donate items
- Biggby Coffee will donate coffee for the collection day
- there is a sign available to hang up at the park and at the Euclid / Dunton intersection
Newsletter
- Need to fill open 6 or so block captain block positions
- make sure the blocks around the Old Fashioned Christmas get the newsletter so they are aware of the event.
- October newsletter going out ASAP, in the coming days
- Jonathan: put the newsletter on the website so it has a URL (Pat to email newsletter file to Jonathan)
- For the 2nd Fall newsletter:
- more final details on the Old Fashioned Christmas
- Big push to pay dues
- Final call for Horse / Carriage rides, include a carriage ride order form
- Include the additional new advertisers, more pages.
Email / Facebook
- Email subject to be something like “HANA Fall 2012 Updates”
- CC the historical society so they know we included information about the restoration class in our materials
- Include the following bullet points (in this order) - Jonathan to do email / website, Mike to do Facebook posts.
- Date / info for Make A Difference Day donations
- Deadline date for making greens orders
- Link to volunteer form for the Old Fashioned Christmas
- Information about the Historic Center Class on home restoration
- Link to the newsletter, not as an attachment but as a page on the web site.
Greens
- Jonathan to check with Northwoods if there’s a pay-ahead discount and look into getting it.
- Michael Weber paid his Greens order and yearly dues during the meeting. Laurie took all the money and the dues form, Jonathan took the greens order form.
- Plan to have tarps for covering the delivered greens between delivery on 11/14 and the pickup time at 10am-12pm on Saturday 11/17.
- Plan to have signs labeling the piles so that pickup is most efficient
- Give all money received to Laurie, mark orders forms as “PAID” as money given to Laurie.
Old Fashioned Christmas (OFC)
- Discussed the new horse / carriage route around the Historical Museum. Final route TBD pending reply from village on what streets are available
- Carriage rides ticket price: keeping at $10 per ticket, same as last year
- Cost for Horse / Carriage through Jim & Becky’s company is $1,050 + tip and any extra time.
- Michael handles extra cash, lets HANA know later for tip, candles, sand, bags, etc.
- Include Jim & Becky’s cards at the OFC event, put a link to their business on the web site to give them recognition.
- Michael is all set
- Still working to get Volunteers: getting word out via Newsletter, Facebook, Email, tinyurl.com/hana-xmas
- Plan to have small signs at Festival Park saying that the event is being held at the Historical Museum area this year.
- Still plan to decorate the Festival Park area if desired. If we decorate gazebo, then we need to buy a certain amount more of greens through the sale.
- Want to have luminaries at the 4 corners of the Memorial Park in addition to all the others Michael will be placing
- Need a volunteer house to stage all the luminaries at.
- Santa: Michael said he is good to go
- Kids Crafts: Laurie / Erica have it covered
- People will donate old-fashioned themed Christmas decorations for use in the historical museum buildings
- Board to talk up the event with neighbors, this event tends to get strong word of mouth interest.
- All the setup is done in the morning of the OFC event on Sunday December 9.
- Consider lighted bags runway from Euclid to Chestnut
- Horse Carriage Rides coordination
- Jonathan to organize ticket orders, ride scheduling, and ticket delivery
- Michael W. to send Jonathan the word document used the past for the tickets
- Limited tickets available, give a deadline to buy tickets by
- How many tickets in the past? Around 100-180, really depends on the year
- Estimated $1680 in revenue
- Next newsletter, include the carriage ride order form
- Let the Historical Society have an email or order forms so they can offer carriage rides to their members. Process will be: they submit the forms / money just like everyone else.
Old Business
- Jonathan: update the Block Captains list to separate out the block numbers and add column for # of newsletters needed. - DONE
Next Meeting - Wednesday, November 7, 2012
|
|
